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Japan Meeting & Incentive News    -April 2013-

JNTO News

Meet Japan 2013 was a great success!
JNTO invited international convention organizers to Japan in order to introduce a variety of potential destinations for future conventions...
JNTO's new "Meetings & Incentives" website goes live on April 1!
Our new "Meetings & Incentives" website is almost here!...
eBook available soon! (Coming April)
Our new planner's guide for meeting planners, eBook will be completed next month! ...
See you at the 2013 trade shows!
JNTO will be exhibiting at the following trade fairs this year. Stop by and see us at the Japan Booth!...

What's up in Japan

The Four Seasons Hotel Tokyo has been renovated and is opening under the new name  Hotel Chinzanso Tokyo
Fujita Kanko Inc., a leading Japanese hospitality company, has launched a series of traditional Japanese art and culture...
Kobe Portpia Hotel to enhance conference services
The Kobe Portopia Hotel is developing in-house PCO capabilities, as evidenced by the recent 2012 Clinical Rheumatology Conference attended by 1,300 delegates on November 23 and 24...
Japan's Green Convention Facilities
We face a host of environmental challenges today, including global warming and the heat island effect...
See you at the 2013 trade shows!
JSeveral large conferences will be held in Japan from April to May 2013.

This Month's Feature City

Kitakyushu: Gateway to Asia
Kitakyushu City is located on the northern tip of Kyushu Island along the Kanmon strait....

JNTO NEWS

Meet Japan 2013 was a great success!

JNTO invited international convention organizers to Japan in order to introduce a variety of potential destinations for future conventions. The one-week event, "Meet Japan 2013", was held from Friday, March 1 through Thursday, March 7, 2013.

After arrival in Japan, the participants stayed overnight in Tokyo, and then departed for a four-day exciting study tour to visit cities throughout Japan that are great for holding international conventions. The tour included five courses: (1) Kobe & Hamamatsu, (2) Takamatsu & Matsue, (3) Okinawa & Kanazawa, (4) Sapporo & Matsumoto, and (5) Yokohama & Chiba. During the study tours, participants experienced custom-made itineraries in visiting historical sites, and savored the local cuisine and enjoyed Japanese traditional culture such as Zen meditation and tea ceremony as well as to visit convention centers and accommodations.

After the study tour, the participants returned to Tokyo to attend business sessions held the following day. The session lasted all day, and gave participants an opportunity to meet with representatives from ten of the cities that they visited, for further discussion of holding conferences.

The farewell party on the final day was held at the recently renovated Tokyo Station Hotel (reopened in October 2012) in a building featuring the old bricks originally used for the construction in 1914. At the party, the participants enjoyed Japan’s traditional Daikagura performance, with lion dances and juggling traditions handed down over the course of four centuries.

JNTO carries out this programme every year, and nearly 60% of the participants end up scheduling a convention in Japan afterwards. If you are considering holding a convention in Japan, why not join us for Meet Japan 2014 next year? Experience Japan’s famed hospitality firsthand as well as a variety of sightseeing attractions as you check out Japan’s well-organized convention facilities and staff in various cities while getting a taste of the beautiful landscape and Japanese culture.

Participant feedback

Ms. Katia Johansen:
This has been an excellent opportunity to learn why Japan is an excellent choice for a conference. JNTO’s efficient and thoughtful planning made it possible to see far more of Japan than I thought we could. I am good at what I do, so I can recognize it in others, and I appreciate your efforts. What’s more, I see that your standards of excellence are matched by your partner organizations in cities, convention bureaus and prefectures.

Mr. Lee Yong Tsui:
Only positive comments—everything was well done, and things run right on schedule. I am very grateful for the hospitality and courtesy extended to us the attendees. The attention of the staff wherever we went and their responsiveness to our questions and needs were excellent. We can't ask for more. We got to see a lot more of the places than we could do on our own, and appreciate more deeply the cultures and traditions of the places.

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JNTO's new "Meetings & Incentives" website goes live on April 1!

Our new "Meetings & Incentives" website is almost here! The new site will be available on April 1, 2013, with improved navigation and search functions and a completely overhauled structure that allows users to find information more easily. In addition to basic convention information, the new site will introduce exciting cultural and sports programs in Japan and exclusive venues for theme parties. Brand new testimonial and case study section will give you a clear image of holding events in various venues in Japan. More expanded content is coming soon. Please visit the site to get useful information on holding meetings and conferences in Japan!

Visit : www.japanmeetings.org

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eBook available soon! (Coming April)

Our new planner's guide for meeting planners, eBook will be completed next month! The digital format means you don't have to carry a heavy guidebook anymore—simply get the information on your computer, iPad, smartphone, or other device. Useful information about cities, meeting facilities, and accommodations, as well as unique venues, programs and excursions, are accompanied by high-quality photos and videos. A PDF information sheet is also available for download.

Check the eBook from our website (http://www.japanmeetings.org), get the USB at the trade show,
or contact convention@jnto.go.jp for more information.

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See you at the 2013 trade shows!

JNTO will be exhibiting at the following trade fairs this year. Stop by and see us at the Japan Booth!

IMEX
Venue: Messe Frankfurt, Frankfurt, Germany
Date: May 21 (Tue.) – 23 (Thur.), 2013
URL: http://www.imex-frankfurt.com/
CIBTM
Venue: China National Convention Centre, Beijing, China
Date : September 2 (Mon.) – 4 (Wed.), 2013
URL: http://www.cibtm.com/
IMEX America
Venue : Sands Expo Convention Center, Las Vegas, U.S.A.
Date : October 15 (Tue.) – 17 (Thur.), 2013
URL: http://www.imexamerica.com/
EIBTM
Venue : Fira Gran Via Barcelona, Barcelona, Spain
Date: November 19 (Tue.) – 21 (Thur.), 2013
URL: http://www.eibtm.com/

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What's up in Japan

The Four Seasons Hotel Tokyo has been renovated and is opening under the new name  Hotel Chinzanso Tokyo

Fujita Kanko Inc., a leading Japanese hospitality company, has launched a series of traditional Japanese art and culture activities at its flagship property, Hotel Chinzanso Tokyo, which formerly operated as Four Seasons Hotel Tokyo at Chinzan-so. Fujita Kanko, the owner of the luxury property, took over the management of the hotel and rebranded it as Hotel Chinzanso Tokyo on January 1, 2013. The hotel, known for its majestic 17-acre Japanese garden in the center of Tokyo and its rich history going back hundreds of years, regularly hosts royalty, state leaders and business world luminaries. In 1918 Baron Heitaro Fujita, from the founding family of the company now known as Fujita Kanko, acquired Chinzanso from Japan's Prince Aritomo Yamagata. The hotel has already launched two new activities for guests: the traditional Japanese tea ceremony, which has a 1,400-year history, and the creation of "moss ball bonsai". The one-hour tea ceremonies are performed by the hotel's own tea masters in two historic, authentic teahouses on the property.

For further information about Hotel Chinzanso,
visit : http://www.hotel-chinzanso-tokyo.com/

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Kobe Portpia Hotel to enhance conference services

The Kobe Portopia Hotel is developing in-house PCO capabilities, as evidenced by the recent 2012 Clinical Rheumatology Conference attended by 1,300 delegates on November 23 and 24. Prior to the event, Portopia teams provided planning, scripting, and reservation of special equipment. On-site, hotel staff managed the usual banquet functions in addition to registration desks, stage production, and equipment operation (sound, lighting, and visuals—including technical direction). The Convention Support Staff or CSS (the hotel's own certified personnel for meeting operations, currently 24 members) played a critical role as PCO staff. Beyond on-site operations, core CSS members formed a project team and were responsible for pre-conference tasks such as making name tags, sending abstracts, setting up registration desks, and running training sessions for regular hotel staff, who went all out to make the conference successful. The project team also worked together to create a conference newsletter, which featured special discounts for participants and local tourism information.

For further information about the Kobe Portpia Hotel,
visit : http://www.portopia.co.jp/en/index.html

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Japan's Green Convention Facilities

We face a host of environmental challenges today, including global warming and the heat island effect. Green conventions or green meetings—particularly for international conferences—are becoming increasingly important as we work to establish sustainable societies for the future. In this issue, we introduce two convention facilities in Kyoto and Osaka that are making efforts to keep our environment clean and green.

Kyoto International Conference Center:The Kyoto Protocol was adopted during the Kyoto Global Warming Conference (COP3), which took place at the Kyoto International Conference Center. Particularly with this type of conference, we believe it is important for conference centers to be environmentally friendly. Therefore, we installed a co-generation system and water recycling system on the property.

Co-generation system

A natural gas co-generation system is used to generate the electricity and heat needed to meet the center’s power and air-conditioning needs.
Two 600-kw gas engines for continuous power generation are located beneath the Conference Hall. They operate in conjunction with the commercial power grid, supplying power throughout the ICC Kyoto complex.
Hot water produced when cool water is run through the gas engines, plus steam from exhaust gases, are used to run air-conditioning systems and supply hot water to the site. Because the system burns natural gas, it emits mainly carbon dioxide and nitrogen oxide, with almost no sulfur oxide and very little other impurities. The impact on the natural environment is reduced even further by the adoption of a three-way catalyst method to reduce nitrogen oxide output.

Water recycling system

In view of the need to reuse our limited water supply and to ensure the availability of water for use in case of disaster, day-to-day waste water and water from the gardens’ Sachiga-ike and Sakura-ike ponds is purified and used to clean restrooms.

Pond water is purified with a new system that uses ultraviolet disinfection, ozone oxidative decomposition, and high-density filtration. These processes ensure the safety of the water and leave no harmful residues that might damage ecosystems.

For further information about Kyoto International Conference Center,
visit : http://www.icckyoto.or.jp/en

Sheraton Miyako Hotel Osaka: as part of efforts to conserve energy and reduce carbon dioxide emissions to reduce environmental impact, the Sheraton Miyako Hotel Osaka installed a photovoltaic system with approximately 100-kW battery capacity on the roof of the banquet room of its Osaka branch. The 1,200-m2 system is the largest among Japan’s hotels, and is expected to generate 100,000 kWh annually while reducing carbon dioxide emissions by about 35 tons per year.

For further information about the Sheraton Miyako Hotel ,
visit : http://www.miyakohotels.ne.jp/osaka/english/index.html/

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MICE Calendar (April 2013– May 2013)

Several large conferences will be held in Japan from April to May 2013.

14th International Myeloma Workshop
Kyoto, April. 3-7
Kyoto International Conference Center: http://www.icckyoto.or.jp/en/
Attendance: 1,800
Official Website: http://www.imw2013kyoto.jp/
12th International Congress of Shoulder and Elbow Surgery
Nagoya, April. 10-12
Attendance: 2,000
Nagoya Congress Center: http://www.nagoya-congress-center.jp/english/
Official Website: http://www.congre.co.jp/icses2013/
The 27th Japan Academy of Midwifery in Kanazawa 2013
Kanazawa, May. 1-2
21st Century Museum of Contenmporary Art, Kanazawa: http://www.kanazawa21.jp/en/
Kagekiza: http://www.kagekiza.gr.jp/
Attendance: 1,100
Official Website: http://jam2013.w3.kanazawa-u.ac.jp/english/
The 30th Annual Meeting of the Japanese Association for Chest Surgery
Nagoya, May. 9-10
Nagoya Congress Center: http://www.nagoya-congress-center.jp/english/
Attendance: 2,000
Official Website: http://www.c-linkage.co.jp/jacs30/en/index.html
The 48th Congress of the JPTA in Aichi
Nagoya, May. 24-26
Nagoya Congress Center: http://www.nagoya-congress-center.jp/english/
Attendance: 8,000
Official Website: http://www.congre.co.jp/jpta48/index.html
The 33rd Annual Meeting of Japanese Congress of Neurological Surgeons
Osaka, May. 10-12
Osaka International Convention Center:http://www.gco.co.jp/en/
Attendance: 1,300
Official Website: http://www.jcns2013.jp/e_program.html
The 85th congress of the Japan Gastroenterological Endoscopy Society
Kyoto, May.10-12
Kyoto International Conference Center: http://www.icckyoto.or.jp/en/
Attendance: 7,120
Official Website: http://www.congre.co.jp/85jges/english/index.html

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This Month's Feature City

Kitakyushu: Gateway to Asia

Kitakyushu City is located on the northern tip of Kyushu Island along the Kanmon strait. The city has been a prosperous gateway to the island of Kyushu as well as the rest of Asia, and serves as one of Japan’s important industrial hubs. The area surrounding JR Kokura Station has been designated as an international convention zone. Convention facilities, including the Kitakyushu International Conference Center (occupancy: 585 theater style) the West Japan General Exhibition Center (maximum occupancy: 6,900 theater style), and several large hotels are concentrated within a five-minute walk. The convention zone is easily accessible from Fukuoka Airport (40 minutes by Shinkansen and subway) or 35 minutes by airport limousine from Kitakyushu Airport.

Kitakyushu City is located in the middle of the Kitakyushu Industrial District, an area of densely concentrated steel, chemicals, ceramics, and electrical-appliance plants around Yawata Iron & Steel Co., Ltd., which started its operation in 1901. Even today, manufacturing is the city’s key industry. In addition to the previous material-based manufacturing factories, plants from new sectors such as automobile and peripheral industries have come to the area.

Kitakyushu is home to Kitakyushu Eco Town, where environment-related industries (e.g. recycling businesses that effectively use technologies to overcome environmental pollution) are concentrated, and Kitakyushu Science and Research Park, which is home to research institutes for the semi-conductor industry. Kitakyushu has been selected as an “environmental model city” that can lead the way for the international community by driving the shift to low-carbon societies around the world. Many international visitors come to the city to learn more about its accumulated environmental technologies and know-how. Asian countries with booming economies, particularly China and Korea, encourage private businesses with advanced technology to enter the environmental business. To date, Kitakyushu City has provided environmental business information to a wide range of foreign countries, in addition to formulating a plan to participate in exhibitions and business dispatch missions. Through these activities, the city vigorously supports local private businesses that are interested in expanding their operations overseas.

As mentioned earlier, Kitakyushu City has developed through the growth of industry. Today’s industries have changed their nature and structure from the old material-based industries, evolving into high-value-added manufacturing that combines the region’s history of technological achievements with cutting-edge technology. Thanks to joint efforts with Nippon Steel Sumitomo Metal, TOTO, Shabondama Soap, Toyota Motor Kyushu, Inc., and other companies, the city offers interesting tours that give visitors a first-hand look at actual industrial activity. Take the tour to get an enjoyable, up-close experience of Kyushu’s booming industry.

Kitakyushu City is also a great city for conventions. Available services extend to all aspects of a convention, from financial support to planning strategies and the dispatch of volunteers. The city offers subsidies up to ten million yen and accommodation discount services (“convention rates”) through the cooperation of the Kitakyushu Hotel Association. The city also introduces local performers to plan the perfect reception event.

Kitakyushu has well-established and unique reception venues, such as historic buildings and cultural facilities, where visitors can enjoy the city’s distinctive atmosphere. Facilities that can be used for receptions and meetings include: Moji Akarenga Place (an old 1913 Sapporo Breweries Kyushu factory that has been renovated), the Industry Club of West Japan (a classic Western-style building), the home of Kenjiro Matsumoto (one of the founders of the Kyushu Institute of Technology), and the Kitakyushu Museum of Natural History and Human History (which features fossil dinosaur exhibits).

Surrounded by oceans and mountains, Kitakyushu is a city blessed with a rich natural environment, as well as an abundance of fresh seafood and mountain fruits. Enjoying seasonal cuisine (e.g. local brand specialties such as Ouma bamboo shoots, Buzenkai oysters, Kokura beef, squid, sea bream, Japanese amberjack caught along the Hibikinada shore, and the cabbage and tomatoes that Kitakyushu is famous for) at high-class Japanese-style restaurants is the best way to enjoy your spare time after a convention. We are looking forward to seeing you in Kitakyushu!

About the West Japan Industry and Trade Convention Association

The West Japan Industry and Trade Convention Association is dedicated to fostering industrial development and promoting trade in Western Japan by inviting and supporting conventions in Kitakyushu City. Our highly experienced and hospitable staff offers support to organizers seeking to hold a successful convention.

For more information,
visit : http://www.convention-a.jp/language/english.html

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