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Japan Meeting & Incentive News    -November 2015-

JNTO News

Major Scientific Conference on Electromagnetics Set for Toyama
2018 Progress In Electromagnetics Research Symposium (PIERS 2018 Toyama)

Case Study

23rd World Scout Jamboree
Two Weeks of Educational Camping Draws 33,000 Participants
From July 28 to August 8, the 23rd World Scout Jamboree was held in Kirara-hama,...
Major Incentive Tours from Taiwan
September 5 to mid-October 2015 saw a large scale incentive tour to Hokkaido,...
A Major Incentive Tour Sets Sail from China to Fukuoka Aboard One of the World's Newest Luxury Cruise Ships
On September 16, 2015, a US-based direct selling company chartered one of the world's largest and latest luxury cruise liners,...

4 Hours in Yokohama

4 Hours in Yokohama
Yokohama is one of Japan's great port cities, and it's just 20 minutes from central Tokyo...

JNTO News

Major Scientific Conference on Electromagnetics Set for Toyama
2018 Progress In Electromagnetics Research Symposium (PIERS 2018 Toyama)

The Electromagnetics Academy is an international scholarly organisation established for the purpose of advancing research on electromagnetic theory and its applications, and promoting education specifically related to electromagnetics. The Electromagnetics Academy has over 1,000 members, who are researchers and engineers active in the electromagnetics field around the world.

The most important function of the Academy is organising the Progress in Electromagnetics Research Symposium (PIERS) and publishing a number of scholarly journals in the field of electromagnetics.

Host city (venue): Toyama (Toyama International Conference Center, ANA Crowne Plaza Toyama)
Projected date: August 2018
Projected number of participants: 1,200 (International: 600; Japanese: 600)
Projected number of countries: Approx. 60

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Case Study

23rd World Scout Jamboree
Two Weeks of Educational Camping Draws 33,000 Participants

From July 28 to August 8, the 23rd World Scout Jamboree was held in Kirara-hama, Yamaguchi Prefecture. The theme was "WA – a Spirit of Unity". The World Scout Jamboree is an international event held every four years by the World Organisation of the Scout Movement to provide educational camping experiences for Scouts from 14 to 17 years old.

Event participants

Opening Ceremony

The Scout Movement has over 40 million members around the world. Its aim is to educate young people to play a constructive role in society. At the World Scout Conference in 2008, the Scout Association of Japan was selected as the host of this event, which marks the second time the World Scout Jamboree has been held in Japan. (The first was the 13th World Jamboree in 1971.)

33,628 scouts and leaders from 155 countries spent 12 days camping in Kirara-hama, and the event attracted over 70,000 general visitors. The participants enjoyed a variety of programmes, including cross-cultural exchanges and cutting-edge science experiences offered by various Japanese companies. All participants had an opportunity to visit Hiroshima Peace Memorial Park, which was part of the event's "Peace" programme. "Global Development Village" was another flagship programme, offering the chance to learn about global issues from IGOs and NGOs. Another unique aspect of this Jamboree was the opportunity for interaction between participants and local people. Visitors to the event were also able to enjoy the various national contingents of Scouts presenting dances, songs and cuisine.

The representative of the Jamboree who hands the one-thousand-paper-crane made by participants to a local girl scout

Trying out Japanese drums

Listening to an explanation of Shinto

Leaning to remove land mines

There was wide-ranging cooperation by national and local authorities in supporting this event, from arranging gestures of welcome at airports and train stations (creating a positive first impression for the guests from abroad) to making logistical arrangements. For example, 400 chartered buses and 2,000 tons of water had to be provided daily, and 754 temporary showers and 813 toilets had to be maintained. This would not have been possible without strong support from local authorities as well as companies across the region. Food was another important factor: three meals per day for 33,000 were provided for two weeks, including halal, kosher and vegetarian meals as regular options. Along with these requirements, provision of broadband WiFi connections was required for the first time. Providing WiFi service over 286 hectares of land was another big challenge, but the Jamboree organisers' success in doing so enabled participants to stay connected with family and friends across the globe. That would not have been possible without the cooperation of a number of experts.

Decoration at Ube Airport, Yamaguchi Prefecture

Tents for 33,000 participants

International volunteers helping out

The Jamboree was an event on a vast scale, in large part carried out by 7,000 international volunteers. It was not always an easy task to run such an event, with ad-hoc teams made up of people of different backgrounds, but it was a truly international experience not just for the young participants, but also for the volunteer staff.

A warm "omotenashi" welcome at the station

Most Jamboree participants took the opportunity to travel elsewhere in Japan before or after the event, with some even embarking on homestay programmes. The fact that Japan is a very safe destination with on-time public transport was of enormous benefit to both the event organisers and participants. Jamboree participants certainly enjoyed the beauty of Japan as well as the warm "omotenashi", or hospitality, of its people.

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Major Incentive Tours from Taiwan

September 5 to mid-October 2015 saw a large scale incentive tour to Hokkaido, organised by Nan Shan Life Insurance Co., Ltd., one of Taiwan's leading life insurance companies.

A similar tour organised by the company in 2005 also brought visitors to Hokkaido, starting with the prefectural capital, Sapporo. Attracting 5,500 travellers in total, at the time it represented the largest incentive tour ever hosted by this Northern Japanese island. This time, however, the scale is even larger, with around 7,000 people visited Hokkaido for group stays of between five and seven days.

To mark the occasion, all participants were presented with custom welcome cards and postcards by Sapporo Convention Bureau.
On September 11, an award ceremony held at a hotel welcomed 1,000 guests, with a performance of Hokkaido's Yosakoi Soran Dance adding a gala touch to Nan Shan Life's incentive tour. And at a party that same evening, Sapporo Mayor Katsuhiro Akimoto gave a welcome speech that enhanced the warm atmosphere.

Below are comments from some of those involved in the incentive tour:

[Du Ying-tzyong – Chairman, Nan Shan Life Insurance Co., Ltd.]

Since I became chairman of Nan Shan Life, we have organised four incentive tours to Japan to hold award ceremonies. I personally have visited Hokkaido four or five times, and this time I was once again delighted by its natural beauty, delicious cuisine and relaxing onsen hot spring resorts.

[Lion Travel Service Co., Ltd.]

We are one of the very few travel agencies in Taiwan who have experience organising large-scale incentive tours. Thanks to the support of many places throughout Hokkaido, particularly Sapporo and Sapporo Convention Bureau, we were able to make this tour a success. We hope to build on this experience to provide customers with even greater service and satisfaction.

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A Major Incentive Tour Sets Sail from China to Fukuoka Aboard One of the World's Newest Luxury Cruise Ships

On September 16, 2015, a US-based direct selling company chartered one of the world's largest and latest luxury cruise liners, the 168,000-tonne MS Quantum of the Seas, and rented space in the parking lot of the huge AEON Mall Kashiihama in Fukuoka to hold incentive tour events. With around 4,000 participants from Greater China, the tour also included a bid to set a Guinness World Record. For the cruise ship's arrival in Japan, the city of Fukuoka, in conjunction with the Fukuoka Convention and Visitors Bureau, arranged for the mayor of Fukuoka to deliver a pre-recorded video welcome address. Each participant was also presented with a framed postcard set, along with a welcome letter and a commemorative hand fan emblazoned with "Fukuoka" in Chinese script. The region is famous for taiko drumming, and proceedings included a drum performance on the wharf at Hakata port to welcome tour participants disembarking from the cruise ship.

The parking lot was transformed into an event venue featuring a large stage, and many stalls of a sort typically seen at Japanese festivals, along with various other attractions and conveniences. The planned world record attempt involved 4,000 people simultaneously beating hand drums for five minutes. Successful completion of the record was confirmed by an official from Guinness World Records, invited from the UK especially for the occasion.

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4 Hours in Yokohama

Yokohama is one of Japan's great port cities, and it's just 20 minutes from central Tokyo. With its passenger ship terminal and major convention facilities, Yokohama has a very cosmopolitan flavour, but it also offers numerous famous destinations where visitors can experience the best of traditional Japanese culture, such as the renowned Sankeien Garden.

Start at

[JR Yokohama Station or JR Sakuragi-cho Station]

Bus Stop #2: Board municipal bus Route 8 or 148 for Honmoku-shako Mae

35 minute bus ride (220 yen)

Get off at Honmoku Sankeien Mae

Walk 5 minute

[1. Sankeien Garden] 60 minutes

Board Yokohama municipal bus Route 8 for Yokohama Station

30 minute bus ride (220 yen)

Get off at Geijutsu-gekijo NHK Mae stop

Walk 10 minutes

[2. Osanbashi International Passenger Terminal] 50 minutes

Walk 15 minutes

[3. Yokohama Red Brick Warehouse] 55 minutes

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1. Sankeien Garden
60 minutes (Admission: 500 yen/adult)

Sankeien is a spacious classical Japan garden covering over 175,000 square metres, dotted with 17 historic buildings relocated to the site from Kyoto, Kamakura and other places. The tranquil landscape is famous for its seasonal displays of flowers and foliage. Sankeien was originally created by, and is named for, a wealthy silk merchant: Sankei Hara. He first built it as the grounds of his private estate, and then opened it to the public in 1906. There's no better spot in Yokohama to immerse yourself in the atmosphere of old Japan.
Sankeien Garden is open from 9 a.m. to 5 p.m. daily. (Last entry 4:30)

English website:
http://www.sankeien.or.jp/en-about/index.html

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Option: A Taste of the Tea Ceremony
20 minutes (500 yen)

Located in the lobby of the Sankei Memorial Building is the Bototei tea room where you can experience the tea ceremony and drink Japanese green tea for 500 yen. Traditional sweets from Kyoto are also included. Open from 10:00 a.m. to 4 p.m.

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Unique Venue: Kakushokaku

Built by Sankei Hara in 1902 as his personal residence, the Kakushokaku hosted many of Japan's eminent cultural and political figures in its day. Recognized as an architectural treasure by the City of Yokohama and restored in 2000 to its original elegance, it is now available for hosting parties. The building can accommodate 30 to 60 guests seated, or 100 standing; including its 850 square metre front garden, it can host a maximum of 200 for an event gathering.

English website:
http://www.sankeien.or.jp/en-kokenchiku/kakushokaku.html

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2. Osanbashi Yokohama International Passenger Terminal
50 minutes (Free)

Osanbashi Yokohama International Passenger Terminal is the maritime gateway to Yokohama for visitors from all over the world. The roof of the curvaceous terminal offers an area for strolling with sensational views of Yokohama's bustling port. The rooftop is open 24 hours a day. Level 2 of the terminal is open from 9 a.m. to 9:30 p.m.

English website:
http://www.osanbashi.com/en/index.html

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Option: Try on Samurai Armour
35 minutes (3,500 yen, tax included)

The Samurai Store inside Osanbashi Yokohama International Passenger Terminal sells new pieces of Japanese-style armour and offers a service that allows you to try a suit on. It takes approximately 15 minutes to put on the armour and you can then spend 20 minutes walking around and taking photos - advance reservations are required. The Samurai Store is open every day from 10:30 a.m. to 6 p.m.

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Unique Venue: Osanbashi Hall

On Level 2 of the Osanbashi Yokohama International Passenger Terminal is the multi-purpose Osanbashi Hall, offering 2,000 square metres of column-free space. It features the same style of dramatic, expansive architecture as the rest of the building, with flooring and wall finishes that echo the wood decking of piers and ships, and a huge glass wall with stunning views over the bay. Osanbashi Hall can accommodate 600 people seated or 1,000 standing for meetings, exhibitions, parties or other events.

English website:
http://www.osanbashi.com/en/guide/fg_2f.html

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3. Yokohama Red Brick Warehouse
55 minutes (Free)

The Yokohama Red Brick Warehouse actually consists of two historic warehouse buildings set right by the water, built by the Japanese government around the turn of the 20th century. They served as customs houses and remarkably survived the devastation of both the 1923 Great Kanto earthquake and the Second World War. Around the turn of the 21st century, they were renovated into a cultural and commercial complex that has become a magnet for locals and visitors alike. You can shop, dine and enjoy a range of cultural activities and events.

Warehouse No. 1, open from 10 a.m. to 7 p.m., hosts the cultural facilities: on Level 3 is a hall with approximately 300 seats used for theatre performances, concerts, and so on. It can be used as a party space as well. On Level 2 is a multi-purpose space used for gallery and other events. The plaza between the two warehouses is also used for events. Warehouse No. 2, open from 11 a.m. to 8 p.m. has approximately 40 boutiques, cafes and restaurants of great charm and character.

English website:
http://www.yokohama-akarenga.jp/en

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Option: Shopping!

Enjoy the unique shopping experience of Yokohama's Red Brick Warehouse No. 2. Level 1 has the theme "Yokohama: A Port of Call With a Warm Welcome" and Level 2, "Exceptional Notions, Exciting Horizons."

English website:
http://www.yokohama-akarenga.jp/en

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Cafes & Restaurants

The Picnic Court offers shops and casual dining in a spectacular bay front setting. Motion Blue Yokohama is a restaurant that hosts live music performances from top Japanese and international performers.

English website:
http://www.yokohama-akarenga.jp/en

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Unique Venue: Red Brick Warehouse No. 1 Hall

On Level 3 of the renovated iconic Yokohama Red Brick Warehouse is a hall that can accommodate 100 people seated or 300 standing for lectures, parties or other events.

English website:
http://www.yokohama-akarenga.jp/en

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Start at

[Minatomirai Station]

Walk 8 minutes

[1. Cupnoodles Museum] 1 hour 30 minutes

Board Sea Bass water taxi

20 minute ride (400 yen)

[2. Yamashita Park] 30 minutes

Walk 10 minutes

[3. Yokohama Chinatown] 60 minutes

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1. Cupnoodles Museum
90 minutes (Admission: 500 yen for adults; some activities have additional fees and/or reservation requirements; please check the museum's English website below for details)

This museum celebrates the legacy of Momofuku Ando, founder of Nissin Food Products. He was the inventor of Chicken Ramen, which revolutionized the global food industry as the world's first instant ramen, and Cup Noodles, the first instant ramen served in a cup. The museum was designed to inspire the determined creative thinking that carried Ando to success, and as such it features many interactive and hands-on activities. The museum is open from 10 a.m. to 6 p.m. (last entry 5:00) year round except during New Year's holidays. It is closed on Tuesdays.

English website:
http://www.cupnoodles-museum.jp/english/index.html

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Option: My Cupnoodles Factory
45 minutes (300 yen/adult)

Here you can create your own original recipe Cupnoodles product. Design your own cup, and select one of four soup broths and four of 12 toppings. That's more than 5,000 possible flavour combinations!

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2. Yamashita Park
30 minutes (Free)

A water taxi whisks you over the waves with panoramic views of Tokyo Bay and the Yokohama skyline, and drops you off at picturesque Yamashita Park. As you stroll its lawns and paths, you can enjoy views of Yokohama Bay Bridge and the bustling shipping of the Port of Yokohama. Dotted around the park are many interesting monuments that capture the cosmopolitan history of the city.

English website:
http://www.yokohamajapan.com/things-to-do/yamashita-park

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Option 1: Hikawamaru
60 minutes (Admission: 300 yen/adult)

This large ocean liner was known as the Queen of the Pacific during the 30 years she sailed after her maiden voyage in 1930. Charlie Chaplin was among the famous figures who were passengers in the Hikawamaru's heyday. Its elegant decor, which evokes the bygone era of transpacific ocean voyages, has been lovingly restored. The ship is now permanently docked at the park as a floating museum and is open from 10 a.m. to 5 p.m. daily. It is closed on Mondays.

English website:
http://www.nyk.com/rekishi/e/exhibitions/hikawa.htm

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Option 2: Yokohama Marine Tower
30 minutes (Admission: 750 yen/adult)

Yokohama Marine Tower, built in 1961 to commemorate the 100th anniversary of the opening of Yokohama's port, stands 106 metres tall, topped by a two-story Observation Deck with 360-degree panoramic views of the Yokohama waterfront and cityscape. The views at night are particularly beautiful. It is open from 10 a.m. to 10:30 p.m. daily. (Last entry 10:00)

English website:
http://www.marinetower.jp/eng.html

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3. Yokohama Chinatown

Yokohama is home to one of the world's largest Chinatowns. It's packed with more than 600 shops, all within a radius of a few blocks, and it is a culinary paradise, offering everything from first-rate restaurants to stalls serving up Chinese street food classics. In key locations, you'll see colourful paifang, traditional Chinese decorative gates.

English website:
http://www.yokohamajapan.com/things-to-do/china-town/

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Option: Kaiteibyo
15 minutes (Admission: Free)

The colourful temple to Guan Yu, the renowned and deified general of ancient China, is a symbol of Yokohama Chinatown. It is brilliantly illuminated at night. There is no charge to enter the temple precincts, which are open to the public from 9 a.m. to 7 p.m.

No English website available.

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